CONSTITUTION
OF THE BRITISH SOCIETY OF COMPUTERISED DENTISTRY
ARTICLE 1: Name
The name of the Society shall be “THE BRITISH SOCIETY OF COMPUTERISED DENTISTRY”
ARTICLE 2: Objectives
- To promote and advance the practice of the use of Computerised Dental Procedures in Dental and Oral Care for the benefit of patients.
- To promote education and study in all aspects of the use of Computerised Dental Procedures in Dental and Oral Care.
- To promote study and research, including the presentation and publication of findings, pertaining to the use of Computerised Dental procedures and Dental Therapies in Dental and Oral Care.
- To further the interests of the use of Computerised Dental procedures in Dentistry with the organisations which control the provision of dental services.
ARTICLE 3: Powers
In furtherance of the objectives, but not otherwise, the Committee may exercise the following powers:
(a) Power to raise funds and to invite and receive contributions.
(b) Power to accumulate and hold reserves of income, and to convert income into capital and capital into income
(c) Power to establish or support any charitable trusts, associations or institutions formed for all or any of the objects of the mission.
(d) Power to appoint and constitute such advisory committees as the Committee may think fit
(e) Power to establish or support fellowships, scholarships, exhibitions, bursaries, prizes, grants, endowments, awards and other forms of assistance, and to disburse the same.
(f) Power to promote and hold conferences, meetings, lectures, exhibitions and debates.
(i) Power to promote the study and teaching of the use of Computerised Dentistry in Dental and Oral Care.
(j) Power to disseminate news of discoveries and activities, both national and international, of interest to Members, and to help spread information.
(k) Power to increase public awareness of the contribution and importance of the use of Computerised Dentistry in Dental and Oral Care
(l) Power to undertake, promote and encourage studies and research the use of Computerised Dentistry in Dental and Oral Care.
(m) Power to help establish better contacts between all interested persons internationally.
(n) Power to do all such other lawful things as may be incidental or conducive to the attainment of the foregoing objects or to the exercise of the above powers.
ARTICLE 4: Membership
Section 1
Membership shall be of the following classes:
a. Membership
b. Associate Membership
c. Recent Graduate / Postgraduate Student Membership
d. Undergraduate Student Membership
e. Academic Membership
Section 2
The Membership may be unlimited in number. Each Member will have one vote.
Members shall be qualified to practise dentistry and shall hold a current licence to practice or hold a certificate or qualification in dental technology. Members shall be qualified to practise dentistry and shall hold a current GDC licence or a current licence in their local jurisdiction. Subject to the agreement of Council, those holding a scientific qualification and who have interests related to the objects of the Society shall also be eligible for membership.
Section 3
Associate membership is open to any person who does not qualify for membership but who has a special interest in Use of Computerised Dentistry for Dental and Oral care. Associate members shall have all the privileges of the Society except that they shall be unable to hold Office or vote for the election of members of Board or its Officers.
Section 4
Recent Graduate/Postgraduate student membership is open to any person who qualifies for membership but only within the first two years after obtaining their primary qualification in dentistry or Dental technology or whilst registered as a postgraduate student.
Recent graduate/postgraduate student members shall have all the privileges of the Society except that they shall be unable to hold Office or vote for the election of members of Board or its Officers.
Section 5
Undergraduate student membership is open to any person registered on a course of study leading to the award of a primary qualification in dentistry or Dental Technology. Undergraduate student members shall have all the privileges of the Society except that they shall be unable to hold Office or vote for the election of members of Board or its Officers.
Section 6
Academic Membership will be open to all Full-time teachers, in an academic setting, who are interested in the use of Computerised Dentistry. Academic members shall have all the privileges of the Society except that they shall be unable to hold Office or vote for the election of members of Board or its Officers.
Section 7
Application for all categories of membership must be sent to the Honorary Secretary together with the appropriate subscription.
ARTICLE 5: Fellowship
Fellowship of the Society may be conferred on application, by majority vote of the executive committee and by a majority vote at an Annual General Meeting, on active members of not less than five years continuous standing. Fellows shall have all the privileges of the Society.
Section 2: Honorary Fellowship
Honorary Fellowship may be conferred, by Majority vote.
At an Annual General Meeting, on any persons of sufficient standing, but not more than two fellowships may be conferred in one year. Honorary Fellows will have all the privileges of the society.
ARTICLE 6: Officers
Section 1
Officers of the Society shall be a President, an Immediate Past President, a President Elect, a Honorary Secretary, a Honorary Treasurer and a Honorary Sponsorship Secretary.
Section 2
Officers shall hold office for two years, but be subject to re-election, except for the President, Immediate Past President and President Elect, until after one year has elapsed.
Section 3
The election of Officers shall take place by ballot at an Annual General Meeting.
Section 4
Nominations of Officers must be proposed and seconded in writing and must reach the office of the Honorary Secretary at least 15 days prior to the Annual General Meeting.
ARTICLE 7: Duties of Officers
Section 1
The President shall preside at all meetings. His decisions upon questions of order shall be decided by reference to the Roberts rule of order. He shall interpret the Byelaws of the Society, sign the Minutes of all meetings and be Chairman of the Board. In his absence the Chair shall be taken by one of the Officers in the order listed in Article 5, Section 1.
Section 2
The Honorary Secretary shall conduct the business of the Society as the board may from time to time direct, keep and sign the Minutes of all meetings, keep a list of names and addresses of all fellows and members and make a written report on the work of the Society to the Annual General Meeting.
Section 3
The Honorary Treasurer shall keep account of monies received and all payments made. He shall give a written report of the finances of the Society and present the audited accounts to the Annual General Meeting.
ARTICLE 8: The Board
Section 1
The authority of the Society shall be vested the Board consisting of the Officers of the Society, who shall be ex-officio members of the Board, and five elected members.
Section 2
Nominations for the five elected members of the Board must be proposed and seconded in writing, and received by the Honorary Secretary at least 15 days prior to the Annual General Meeting.
Section 3
The election of the Board of the five members in addition to the Officers shall be made by ballot at the Annual General Meeting.
Section 4
Members of the Board except ex-officio members shall hold office for three years following which they will normally be ineligible for office for one year.
Section 5
The quorum of the Board shall be the President, or a Vice-President and four members of the Board.
Section 6
In the event of the Board being equally divided on any matter requiring a vote, the Chairman shall have a casting vote.
Section 7
If a vacancy occurs on the Board, the Board is empowered to fill the vacancy for the remainder of its current year of office.
Section 8
Fellows, members and associate members may be co-opted onto Board, at its discretion, for specific purposes.
ARTICLE 9: Duties of the Board
Section 1
The Board shall conduct the affairs of the Society and authorise all expenditure.
Section 2
The Board shall meet not less than three times a year. Further meetings may be called at the discretion of the President alone, or at the request of not less than three members of the Board. Not less than seven days notice shall be given of all meetings.
Section 3
The Board may have the power to appoint sub-committees as it sees fit. These sub-committees may, with the Chairman’s permission and unless the Board states otherwise, co-opt fellows, members and associate members for special purposes. Their sole power is to report back to the Board.
ARTICLE 10: The Executive Committee
Section 1
The authority of the Board shall, in the intervals between Board Meetings, be vested in an Executive Committee composed of the President, the President Elect, the Honorary Secretary, the Honorary Treasurer, and one other member of the Board. The Executive Committee shall meet when necessary.
Section 2
The Executive Committee shall report to the Board and receive approval for all its actions. A quorum shall consist of three members. The Chair shall be taken by the President. In his absence the Chair shall be taken by one of the Officers in the Order listed in Article 5, Section 1.
ARTICLE 11: Auditors
Section 1
An auditor shall be appointed by the board.
Section 2
The funds of the Society, including all donations contributions and bequests, shall be paid into an account operated by the Committee in the name of the Society at such bank, as the Committee shall from time to time decide. All cheques drawn on the account must be signed by at least two members of the Committee.
Section 3
The funds belonging to the Society shall be applied only in furthering the objects.
ARTICLE 12: Annual General Meeting
Section 1
There shall be an annual general meeting ("the AGM") of the Society, which shall be held each year or as soon as practicable thereafter.
Section 2
The Committee shall call every AGM. The Secretary shall give at least 21 days' notice of the AGM to all Members of the Society. All Members of the Society whose subscription is fully paid up to the 30th September shall be entitled to attend and vote at the meeting.
Section 3
Before any business is transacted the chair shall be taken by the President or in the absence of the President by a Member of the Society elected for the purpose from among those present.
Section 4
The Committee shall present to each AGM the report and accounts of the Society for the preceding year.
Section 5
Nominations for election to the Committee must be made by Members of the Society in writing and be in the hands of the Secretary at least fourteen days before the AGM. Should nominations exceed vacancies, election shall be by ballot.
ARTICLE 13: Special General Meetings
Section 1
The Committee may call a special general meeting of the Society at any time. If at least ten members request such a meeting in writing stating the business to be considered the Secretary shall call such a meeting. At least 21 days' notice must be given. The notice must state the business to be discussed.
ARTICLE 14: Procedures at General Meetings
Section 1
The Secretary or other person specially appointed by the Committee shall keep a full record of proceedings at every general meeting of the Society.
Section 2
There shall be a quorum when at least one-tenth of the number of Members of the Society for the time being or ten members of the Society, whichever is the greater, are present at any general meeting.
Section 3
Each paid-up Member of the Society shall have one vote, and in the event of a tie the chairman shall have a second or casting vote.
ARTICLE 15: Notices
Any notice required to be served on any Member of the Society shall be in writing and shall be served by the Secretary on any Member either personally or by sending it through the post in a pre-paid letter addressed to such Member at his or her last known address, and any letter so sent shall be deemed to have been received within twenty days of posting.
ARTICLE 16: Alterations to the Constitution
The Constitution may be altered by a resolution passed by not less than two-thirds of the Members present and voting at an Annual General Meeting. The resolution for the alteration of the Constitution must be received by the Secretary of the Society at least 21 days before the Resolution is to be brought forward.
ARTICLE 17: Dissolution
If the Committee decides that it is necessary or advisable to dissolve the Society it shall call a meeting of all Members of the Society, of which not less than 21 days' notice (stating the terms of the resolution to be proposed) shall be given. If the proposal is confirmed by a two-thirds majority of those present and voting the Committee shall have power to realise any assets held by or on behalf of the Society. Any assets remaining, after the satisfaction of any proper debts and liabilities, shall be given to or transferred to such a charitable institution or institutions having similar objectives to the society in equal amounts. A copy of the statement of accounts, or account and statement, for the final accounting period of the Society must be sent to the Charity Commissioners.
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Background